An office assistant has to coordinate with various departments simultaneously, so an ideal candidate has to be adept in handling the job responsibilities. The duties and tasks that an office assistant has to perform include supervising guests and informing relevant employee regarding guest requests for concerned department; maintaining records of guest visits in visitors’ log book, maintaining office phone list to assist visitors and employees in all communication ways; attending, sorting and diverting incoming calls for forwarding messages to relevant staff and carry out night office duties. The resume format of an office assistant would incorporate various elements of office administration like working with vendors for equipment repairing and maintenance, performing HVAC adjustments or light replacements; administering incoming faxes and mail and circulating it to apposite person; compiling outgoing mail and involving messengers for mail distribution to external agencies. The resume format of an office assistant must cover all these key areas.

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